In professional communication, especially in emails, clarity and courtesy play pivotal roles. One common phrase we often encounter or use is “Please see the email below.” This directive is typically used when forwarding an email or directing the recipient’s attention to a previous message included in the thread.
While functional, using a variety of expressions can enhance both the readability of your emails and your rapport with recipients. Below, we explore why it’s beneficial to diversify your language, what the pros and cons are, and provide a list of 20 alternative phrases you can use.
Why Diversify Your Language in Emails?
Prevents Monotony: Repeatedly using the same phrase can make your emails seem mechanical or uninspired. Different expressions can keep your communication fresh and engaging.
Enhances Clarity: Different phrases can offer clearer context or emphasize the importance of the content you want the recipient to focus on.
Improves Tone: The right phrase can make your email sound more polite, urgent, or direct, depending on what the situation demands.
Builds Professional Relationships: Using a variety of courteous and thoughtful phrases can enhance how recipients perceive your professionalism and attentiveness.
You may love this one: 20 Alternate Phrases for “I Would Love To”
Pros:
Better Engagement: Varied language can make your emails more interesting and more likely to be read thoroughly.
Increased Precision: Specific phrases can more accurately convey your intent, urgency, or the importance of the information.
Enhanced Politeness: Alternatives to direct commands can seem less abrupt and more respectful, fostering better communication and relationships.
Cons:
Possible Confusion: Some alternative phrases might be less direct or clear, particularly for non-native speakers or when the context is not sufficiently established.
Overcomplication: In trying to be unique or varied, one might use phrases that are too complex or verbose, potentially obscuring the message.
20 Alternative Ways to Say “Please See the Email Below”
- For your reference, I’ve included the details in the email below.
- I have forwarded an email below for your review.
- Kindly refer to the following email for more information.
- Please consult the email below for further details.
- The information you need is in the email below.
- For further insights, please look at the email thread below.
- The email below contains the details you requested.
- Please review the below email for your convenience.
- The details below should clarify your queries.
- Please check the information in the subsequent email.
- I’ve attached an email below that outlines everything.
- For a better understanding, please peruse the email below.
- The below correspondence should provide further context.
- Please refer to the below message for detailed information.
- I encourage you to consider the information in the following message.
- See below for more details on this matter.
- The attached email should answer your questions.
- Please find the details in the email chain below.
- Have a look at the below email for more insights.
- Please take a moment to review the email below.
1. For your reference, I’ve included the details in the email below.
This phrase suggests that the information is being provided to help the recipient, which can seem more considerate than the straightforward “Please see the email below.”
Email Template:
Subject: Updated Project Timeline
Dear Mark,
I hope this message finds you well. For your reference, I’ve included the details in the email below regarding the updated project timeline. Please review it at your earliest convenience.
Best regards,
Jane
2. I have forwarded an email below for your review.
This variant emphasizes the action taken (forwarding) and the purpose (for review), making it clearer than “Please see the email below.”
Email Template:
Subject: Client Feedback
Dear Emily,
To keep you updated, I have forwarded an email below for your review, containing the client’s feedback on our latest submission.
Kind regards,
Tom
3. Kindly refer to the following email for more information.
The use of “kindly” adds a polite touch, which can make the request less direct and more courteous than “Please see the email below.”
Email Template:
Subject: Budget Documentation
Dear Kevin,
Thank you for discussing the budget yesterday. Kindly refer to the following email for more information on the adjustments we considered.
Best,
Laura
4. Please consult the email below for further details.
“Consult” implies a deeper level of engagement, suggesting that the email contains important details that need careful consideration, unlike the more neutral “Please see the email below.”
Email Template:
Subject: Technical Specifications
Dear Sarah,
Regarding your questions about our new product, please consult the email below for further details on the technical specifications.
Regards,
Ian
5. The information you need is in the email below.
This phrase directly addresses the recipient’s needs, making it feel more personalized than “Please see the email below.”
Email Template:
Subject: HR Policies Update
Dear Team,
As per our recent policy updates, the information you need is in the email below. Please ensure you read it thoroughly.
Best,
Janet
6. For further insights, please look at the email thread below.
This suggests that there is valuable insight to be gained, offering a reason to engage with the content more deeply than the basic prompt “Please see the email below.”
Email Template:
Subject: Research Findings Discussion
Dear Prof. Morris,
For further insights into our discussion on the recent research findings, please look at the email thread below.
Warm regards,
Henry
7. The email below contains the details you requested.
This is direct and informs the recipient that their specific request has been addressed, which is more responsive than “Please see the email below.”
Email Template:
Subject: Requested Sales Data
Dear Clara,
As you asked in our last meeting, the email below contains the details you requested about the quarterly sales data.
Best wishes,
Leo
8. Please review the below email for your convenience.
Adding “for your convenience” implies that the sender has taken steps to make things easier for the recipient, providing a considerate touch absent in “Please see the email below.”
Email Template:
Subject: Updated Client List
Dear James,
Please review the below email for your convenience, which includes the updated client list for our region.
Sincerely,
Alice
9. The details below should clarify your queries.
This phrase directly addresses the recipient’s potential questions or concerns, providing assurance that the answers they seek are available in the email content, thus offering a proactive approach compared to the passive “Please see the email below.”
Email Template:
Subject: Response to IT Support Query
Dear Lisa,
Thank you for reaching out with your concerns. The details below should clarify your queries regarding the software update issues.
Best,
Derek
10. Please check the information in the subsequent email.
This version specifies that the important information follows directly, focusing the reader’s attention more pointedly than the more generic “Please see the email below.”
Email Template:
Subject: Venue Details for Upcoming Event
Dear Committee Members,
Please check the information in the subsequent email regarding the venue details and parking instructions for the upcoming gala.
Regards,
Hannah
11. I’ve attached an email below that outlines everything.
Stating that “everything” is outlined offers comprehensive reassurance to the recipient, suggesting thoroughness that is not conveyed by “Please see the email below.”
Email Template:
Subject: Comprehensive Project Overview
Dear Stakeholders,
To ensure everyone is on the same page, I’ve attached an email below that outlines everything related to the project phases and key milestones.
Warm regards,
Miles
12. For a better understanding, please peruse the email below.
“Peruse” suggests a thorough read, inviting the recipient to engage more deeply with the content than the simple instruction “Please see the email below” might.
Email Template:
Subject: Detailed Legal Advice
Dear Client,
For a better understanding of the options available to you, please peruse the email below which includes detailed legal advice tailored to your case.
Sincerely,
Rachel
13. The below correspondence should provide further context.
This phrase emphasizes that additional context is being provided, which can be critical for complex discussions, unlike the straightforward “Please see the email below.”
Email Template:
Subject: Historical Data on Market Trends
Dear Research Team,
In preparation for our upcoming presentation, the below correspondence should provide further context on the historical data regarding market trends.
Best,
Geoff
14. Please refer to the below message for detailed information.
This directs the recipient to specific, detailed information, stressing the importance of the content of the forwarded message more than “Please see the email below.”
Email Template:
Subject: Safety Protocols Update
Dear All,
In light of recent regulatory changes, please refer to the below message for detailed information on the updated safety protocols.
Regards,
Tamara
15. I encourage you to consider the information in the following message.
This phrase not only directs attention but also actively encourages engagement, adding a motivational aspect missing from “Please see the email below.”
Email Template:
Subject: Proposal for Cost Reduction Strategies
Dear Board Members,
I encourage you to consider the information in the following message, which outlines several innovative cost reduction strategies proposed for the next fiscal year.
Sincerely,
Owen
16. See below for more details on this matter.
This is a straightforward directive but adds “on this matter” to specify the relevance of the information, potentially providing a clearer connection than “Please see the email below.”
Email Template:
Subject: Update on IT Department Restructuring
Dear Team,
See below for more details on this matter, including timelines and involved personnel for the IT department restructuring.
Best,
Nina
17. The attached email should answer your questions.
This phrase reassures the recipient that their specific questions have been considered and addressed, showing a level of attention and care that “Please see the email below” does not explicitly convey.
Email Template:
Subject: Answers to Your Recent Inquiries
Dear Jordan,
The attached email should answer your questions regarding the new health benefits and enrollment procedures.
Kind regards,
Sheryl
18. Please find the details in the email chain below.
This version emphasizes the ongoing discussion in an email chain, suggesting continuity and the accumulation of information, which might be less apparent in the more static “Please see the email below.”
Email Template:
Subject: Summary of Client Communications
Dear Sales Team,
Please find the details in the email chain below, which contains a summary of all recent communications with our top client.
Thanks,
Curtis
19. Have a look at the below email for more insights.
This informal approach encourages a casual review, potentially making the invitation to engage with the content feel less formal and more inviting than “Please see the email below.”
Email Template:
Subject: Insights on Market Expansion
Dear Partner,
Have a look at the below email for more insights into our strategies for market expansion in Asia.
Best regards,
Linda
20. Please take a moment to review the email below.
Adding “take a moment to” suggests that reviewing the email won’t be too burdensome, which can be more appealing and considerate than the more impersonal “Please see the email below.”
Email Template:
Subject: Brief on Recent Policy Changes
Dear Colleagues,
Please take a moment to review the email below outlining the recent policy changes that affect our department.
Thank you,
Simon
Conclusion
Varying the way you reference previous emails in a thread is more than just a cosmetic change; it’s an enhancement to communication that can lead to better understanding and relationships in professional settings. By choosing the right phrase for the right situation, you can ensure that your messages are not only read but also appreciated for their clarity and tone. Whether you opt for a direct instruction or a gentle nudge, the goal remains the same: to convey your message effectively and respectfully.
